Board Office Intern
Chicago Public Schools - Chicago IL

Internship Category: Paid

Description
Description
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  • Job Summary:

    The Chicago Board
    of Education is responsible for the governance, organizational and financial
    oversight of Chicago Public Schools. It establishes policies, standards, goals
    and initiatives to ensure accountability and provide a high quality,
    world-class education for the 21st century that prepares our students for
    success in college, work and life.

    The Board Office supports the Chicago Board of Education to advance
    their goals and objectives by:

    • Facilitating
      ongoing and efficient communication systems to improve Board engagement.
    • Maintaining
      Board Rules & Policies for the Board of Education.
    • Executing
      contracts, agreements and legal instruments approved by the Board for the
      District.
    • Receives
      and distributes subpoenas/liens/summons and other legal documents for the
      Board.
    • Holding
      monthly Board Meetings on the fourth Wednesday of every month (except for
      November and December which are typically held on the third and second
      Wednesday respectively).
    • Providing
      support and services to all stakeholders.
    • Managing
      the Archive for the Chicago Public Schools.

    Intern Description

    This is a
    part-time position that will mainly provide assistance to the Board Secretary
    and the Office Receptionist. Position
    will also provide direct support to the Deputy Chief of Staff.

    Typical Duties include but not limited to:

    • Assist with preparation of materials and assist during
      monthly Board meeting, public hearings, committee meetings, and special
      meetings.
    • Answer incoming telephone calls from parents,
      general public, reporters, other Chicago Public Schools departments, Board
      Members and City of Chicago officials.
    • Provide assistance, answer questions,
      address concerns, and explain policies and procedures.
    • Assist staff in
      completion of various projects, upon request.
    • Greet and direct visitors.
    • Perform
      day-to-day clerical functions.
    • Assist public with viewing archive materials.
    • Manage office mail.

    Qualifications:

    • Proficient with inbound call center environment.
    • Proficient in MS Word, Excel, Access, PowerPoint and Google Docs.
    • Experience in assisting senior level executives highly desirable.
    • Bilingual in Spanish/English highly desirable.

    Knowledge, Skills and Abilities:

    • Exemplary telephone customer
      service.
    • Excellent interpersonal relations skills.
    • Strong sense of teamwork.
    • Strong work ethic.
    • Strong sense of initiative.
    • High degree of professionalism.
    • Organized and detail-oriented.
    • Ability to prioritize and manage multiple
      tasks.

    Submission Deadline:

    • Friday, March
      23, 2018

    Hours per week:

    • On average 20
      hours per week

    Timeframe for Internship position:

    • Ongoing,
      starting immediately
    Job Summary:

    The Chicago Board
    of Education is responsible for the governance, organizational and financial
    oversight of Chicago Public Schools. It establishes policies, standards, goals
    and initiatives to ensure accountability and provide a high quality,
    world-class education for the 21st century that prepares our students for
    success in college, work and life.

    The Board Office supports the Chicago Board of Education to advance
    their goals and objectives by:

    • Facilitating
      ongoing and efficient communication systems to improve Board engagement.
    • Maintaining
      Board Rules & Policies for the Board of Education.
    • Executing
      contracts, agreements and legal instruments approved by the Board for the
      District.
    • Receives
      and distributes subpoenas/liens/summons and other legal documents for the
      Board.
    • Holding
      monthly Board Meetings on the fourth Wednesday of every month (except for
      November and December which are typically held on the third and second
      Wednesday respectively).
    • Providing
      support and services to all stakeholders.
    • Managing
      the Archive for the Chicago Public Schools.

    Intern Description

    This is a
    part-time position that will mainly provide assistance to the Board Secretary
    and the Office Receptionist. Position
    will also provide direct support to the Deputy Chief of Staff.

    Typical Duties include but not limited to:

    • Assist with preparation of materials and assist during
      monthly Board meeting, public hearings, committee meetings, and special
      meetings.
    • Answer incoming telephone calls from parents,
      general public, reporters, other Chicago Public Schools departments, Board
      Members and City of Chicago officials.
    • Provide assistance, answer questions,
      address concerns, and explain policies and procedures.
    • Assist staff in
      completion of various projects, upon request.
    • Greet and direct visitors.
    • Perform
      day-to-day clerical functions.
    • Assist public with viewing archive materials.
    • Manage office mail.

    Qualifications:

    • Proficient with inbound call center environment.
    • Proficient in MS Word, Excel, Access, PowerPoint and Google Docs.
    • Experience in assisting senior level executives highly desirable.
    • Bilingual in Spanish/English highly desirable.

    Knowledge, Skills and Abilities:

    • Exemplary telephone customer
      service.
    • Excellent interpersonal relations skills.
    • Strong sense of teamwork.
    • Strong work ethic.
    • Strong sense of initiative.
    • High degree of professionalism.
    • Organized and detail-oriented.
    • Ability to prioritize and manage multiple
      tasks.

    Submission Deadline:

    • Friday, March
      23, 2018

    Hours per week:

    • On average 20
      hours per week

    Timeframe for Internship position:

    • Ongoing,
      starting immediately
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